6 reasons to separate client work from employee work time tracking 

In many professional services firms, it’s a common practice to track employees’ working hours directly through client work and internal tasks. While widespread, this approach comes with its own set of challenges. Employees often find themselves calculating and supplementing their workday to achieve a full eight hours of recorded time. Implementing a workday clock eliminates the need for unnecessary calculations between internal tasks and client work.

A separate workday clock streamlines time tracking

Koho PSA provides the ability to separate client work and other required task entries from the employee’s workday clock. In practice, Koho PSA’s workday clock functions like a traditional clock card machine: employees clock in when they start the work day and clock out when they finish the work day. Client work and other internal tasks requiring tracking can be logged separately as needed. This way, Koho PSA reports employees’ total working hours, along with their tasks, with minute-level precision every day. The workday clock is, of course, available on mobile devices as well.

Koho PSA also allows time reports to be transferred directly into various financial management systems through integration. This reduces manual steps and errors, saving time for more productive work.

Why should working hours and client work be tracked separately?

You will achieve several benefits by tracking working hours and client tasks with a reliable tool:

1. More accurate time tracking

Employees can log their total working hours and tasks with minute-by-minute precision. Accurate time tracking reduces ambiguities regarding the length of working hours, which is essential for both fair employee compensation and internal company monitoring. Separating the clocking of workdays from client tasks ensures every minute is documented, avoiding potential conflicts over work hours.

2. No need to fill the day with miscellaneous tasks

Employees can focus on productive work without worrying about filling their day with random internal task clock-ins. This reduces stress and improves efficiency, as time can be allocated wisely and strategically.

3. Real-time time reports

Real-time, clearly organized reports allow for quick decision-making and responsiveness. Management can monitor working hours and project progress immediately, aiding resource management and improving the company’s ability to adapt to changes swiftly.

4. Effortless leave management

When leave requests and approvals are simple and clear, employees are happier, and administrative burdens are reduced. In Koho PSA, employees can flexibly request leave, and administrators can approve or deny requests based on available resources. Leave balances can be imported into Koho PSA from the payroll system at the beginning of the vacation period.

5. More efficient payroll process

When reports and files for payroll are clear, formatted correctly, and easily accessible, your payroll administrator will be satisfied. Employees receive the correct salary on time, improving job satisfaction and trust.

6. Easily view the current status of other employees

Koho PSA’s Status view shows, in real-time, which employees are clocked in and which client tasks they may be working on. Management and colleagues can quickly see who is available, facilitating resource allocation and coordination of collaboration.

The demand for systems that enhance time tracking is continually growing, as labor authorities have increased their focus on ensuring compliance with legal timekeeping requirements. Additionally, companies have recognized that accurate time tracking helps improve internal efficiency.

Koho PSA’s workday clock enhances time tracking and client work management, offering businesses precision, ease, and reliability.

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